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July 21, 2026
Quick Answer
A virtual office is a solution where a company uses a professional business address and office services without renting physical office space long-term. At its core is a registered address for legal notices and the commercial register, plus services like mail receipt, scanning, and meeting rooms as needed. In Germany, a virtual office often starts from around €30 to €40 per month.
What you'll learn in this article
- What a virtual office actually is
- How a virtual office works
- Which services are included
- What a virtual office costs
- Who it's worth it for, and what counts legally
- Advantages and limitations at a glance
More and more founders and freelancers run their businesses location-independently. A virtual office gives them a credible business address and the necessary infrastructure, without the cost of a real office. What's actually behind it, how it works, and who it suits — here's the breakdown.
What is a virtual office?
A virtual office is a service that provides a company with a permanent business address and office services, without renting physical space. Instead of rent, a deposit, and utilities for your own office, you pay a monthly fee for the address and the services you actually need.
So the term doesn't mean an office "in the computer" — it means separating your company address from your actual place of work. You work wherever you want, and your company still has a representative address, for example in Prenzlauer Berg in Berlin.
How does a virtual office work?
The principle is simple: you book a business address with a provider and use it officially for your company. Mail that arrives there is received on your behalf and, depending on the package, scanned digitally or forwarded.
1
Book the address
You choose a package and use the address for business registration, legal notices, and the commercial register.
2
Have your mail received
Your business mail is received, stored, and, depending on the package, scanned or forwarded.
3
Use a room as needed
For appointments, you add a meeting room by the hour with providers like Teeberg.
What services are included?
The scope depends on the package. The most common services of a virtual office are:
✓Registered business address
✓Mail receipt and storage
✓Daily mail scanning service
✓Mail forwarding on request
✓Meeting rooms by the hour
✓Suitable for the commercial register and legal notices
What does a virtual office cost?
Prices depend on the provider and scope of services. A pure mailing address is cheapest, while a package with a registered business address and scan service costs a bit more. At Teeberg in Prenzlauer Berg, the packages look like this, for example:
| Package | Price per month | Core offering |
|---|---|---|
| Mailing Address | €35 | Address and mail forwarding |
| Virtual Office | €79 | Registered address, daily scan service |
| All Inclusive | €299 | Plus meeting room and Berlin phone number |
* Prices exclude VAT, no guarantee, as of July 2026.
Who is a virtual office worth it for, and what counts legally?
A virtual office is worth it for anyone who doesn't need fixed office space but does need a credible address: founders of a GmbH or UG, freelancers, consultants, remote teams, and e-commerce sellers.
Legally, what matters is that the address is a registered one. This means deliveries must be possible at the address and there must be a genuine connection to the company. Only then is it suitable for legal notices under Section 5 TMG, business registration, and entry into the commercial register. You'll find details in the article on commercial register entry with a business address.
Advantages and limitations of a virtual office
✓
Advantages
Significantly cheaper than your own office, credible address, private address stays protected, flexible and location-independent, mail available digitally.
✗
Limitations
No daily workspace for working through the day, less suitable for businesses with significant foot traffic, meeting rooms subject to availability.
Your virtual office in Berlin.
Registered business address in Prenzlauer Berg, from €35 a month and no minimum term.
Virtual office with Teeberg
Teeberg offers a virtual office with an address at Kollwitzstraße 76 in Prenzlauer Berg, daily scan service, and meeting rooms on demand.
Virtual Office
€79 / month
Registered business address, daily scan service, meeting room bookable by the hour. Suitable for the commercial register and legal notices.
Mailing Address
€35 / month
Business address with mail forwarding as an affordable entry point.
* Prices exclude VAT, no guarantee, as of July 2026.
Further reading
Frequently asked questions about virtual offices
What is a virtual office, simply explained?+
A virtual office is a business address plus office services without your own office space. You use a registered address for your company and have mail received, scanned, or forwarded, without paying rent for an office.
Is a virtual office legal?+
Yes, as long as the address is registered and there's a genuine connection to the company. In that case, it's permissible for legal notices under Section 5 TMG, business registration, and the commercial register.
What does a virtual office cost in Germany?+
Depending on the provider and scope, a virtual office often starts from around €30 to €40 per month for a mailing address. At Teeberg, the mailing address starts at €35 and the Virtual Office at €79 per month (excl. VAT, as of July 2026).
Can I use a virtual office to found a GmbH?+
Yes. A registered business address from a virtual office is suitable as a registered office for a GmbH or UG and for entry into the commercial register.
Do I get a workspace with a virtual office?+
A virtual office is not a daily workspace. At Teeberg, you book a meeting room by the hour as needed; there's no fixed desk for working through the day.
